Video Conferencing Systems – Video Conferencing Systems Increase Collaboration

Virtual Face-to-Face Interactions

Video conferencing is growing in demand because it is a great way to allow people to meet virtually. More companies have employees and clients in different locations; trying to coordinate a meeting with these people in the same room can be incredibly expensive. A video conferencing system will allow these people to meet virtually and simulate a face-to-face meeting at a small fraction of the price. Travel costs and time are greatly reduced. Businesses are much more dynamic with important business decisions potentially being made quicker than ever before. In a competitive business environment this can be the simple difference between success and failure.
The workforce is busier than ever before with information flowing in from every direction leading to shortened attention spans. For this reason audio conferencing is less productive; merely listening to a voice on the other end of a conference does little to keep the listener engaged in the conversation. The additional visual elements provided with a video conference serves to hold participants' attention in a more fundamental way and this greatly increases retention of the material covered.

Understanding Successful Video Conferencing

Successful video conferencing has evolved past the point of simply being connected to people over a distance. In order to deliver the most engaging and successful video conferencing experience, attention must not only be paid to the video conferencing platform itself, but also to the rooms in which the video conference will be deployed.
There are a small number of corporate video conferencing platforms available today with Cisco and Polycom dominating the market. Smaller web conferencing platforms are available as well (such as Skype or GoToMeeting). If a corporate platform is required it is important that the company chosen to design and implement the video conferencing solution is certified in the major vendors' platforms. If a web conferencing solution is chosen the implementers should be well versed in the unique standards and benefits that each provides.
In addition to delivering the video, attention should also be paid to the areas receiving the video. This includes ensuring that the following are in place:
  • Proper lighting
  • Sound (includes room acoustics)
  • Proper screen size
One of the most important elements of successfully deploying and receiving a video conference includes the bandwidth. Video conferencing takes up a large amount of bandwidth and it is important to determine whether the IT infrastructure in place can support the requirements. This prevents problems with latency and other potentially disruptive issues.

Cost-Effective Communication

In-person meetings will always carry the most weight in business. The right video conferencing system is the next best thing. In order to get the most from a video conferencing system, the system should be designed and implemented by a recognized expert in the industry. These companies specialize in providing customized end-to-end conferencing solutions that address all requirements and drive the business needs of their clients. This ensures that the conferencing system works with the latest technologies and is easy to use for clients.
Maximize your business connectivity and productivity by trusting an innovative collaborative communications company for your video conferencing system needs today.
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Toronto, Ontario
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